UTBMS codes / Activity codes (revised)
UTBMS Activity Codes (LOC 2013 Revision)
28 codes, A101-A128. Published by the LEDES Oversight Committee (LOC) in 2013.
The LOC revision of the activity codes: adds billable travel, medical records, training, and 11 discovery/eDiscovery activities.
When to use it: Fee lines where the client has adopted the revised list. Check which version your client mandates: A105 and A110 changed meaning.
The full list: 28 codes
| Code | Name | Definition |
|---|---|---|
| A101 | Plan and prepare for | Any planning or preparation associated with a matter. Includes budgeting and case assessment services if these are allowed by the client. |
| A102 | Research | Any legal or factual research associated with the matter |
| A103 | Draft/Revise | Any drafting or revision of documents or other material |
| A104 | Review/Analyze | Any review or analysis of documents or other material |
| A105 | Communicate (within legal team) | Any internal communications within firm or with other parties in the legal team representing your client |
| A106 | Communicate (with client) | Any communication by letter, fax, email, telephone, meetings and conferences with client |
| A107 | Communicate (opponents/other outside counsel) | Any communication by letter, fax, email, telephone, meetings and conferences with opposing counsel or other outside counsel not representing your client |
| A113 | Communicate (witnesses) | Any communication by letter, fax, email, telephone, meetings and conferences with witnesses in the legal matter |
| A114 | Communicate (experts) | Any communication by letter, fax, email, telephone, meetings and conferences with experts associated with the legal matter |
| A108 | Communicate (other external) | Any communication by letter, fax, email, telephone, meetings and conferences with other external parties not already specified within these activity codes |
| A109 | Appear For/Attend | Any appearance for or attendance at a scheduled event related to the matter |
| A110 | Manage Data/Files/Documentation | Matter closing and post-closing activities only, especially in transactional matters. Excludes all discovery and eDiscovery related tasks, and any pre-closing filing or other clerical tasks handled at the law firm or by the legal vendor. |
| A112 | Billable Travel Time | Travel time billed by the timekeeper when other billable services are not performed for the client. Includes time spent waiting for a calendar/court call or other scheduled out-of-office event associated with the matter when other billable services are not performed for the client. |
| A115 | Medical Record and Medical Bill Management | Any services associated with the review, compilation, digesting, summary or processing of medical records or bills when performed in-house only |
| A116 | Training | Training services provided by the law firm or legal vendor and billed as an hourly service. Typically technical or project training associated with eDiscovery. |
| A117 | Special Handling Copying/Scanning/Imaging (Internal) | Any special oversized copying, binding, scanning, imaging and photograph reproduction which requires manual handling |
| A118 | Collection-Forensic | For discovery and eDiscovery, the forensic acquisition and analysis of data that includes active files, deleted files and file fragments using specialized software or hardware |
| A119 | Culling & Filtering | For discovery and eDiscovery, activities associated with grouping and filtering documents for processing. Includes deduplication, deNIST, etc. Excludes culling and filtering associated with the creation of a Privilege Log (A124). * National Institute of Standards & Technology list: has yearly list of "program files" that are removed from collection. |
| A120 | Processing | For discovery and eDiscovery, services associated with the processing of documents, images, files, etc. in a document collection. Includes OCR, importing/ingestion/overlay, exporting, file conversion and/or extraction when billed as a service. Excludes scanning (A117). |
| A121 | Review and Analysis | For discovery and eDiscovery, the inspection, review, consideration and analysis of documents and/or evidence. Includes coding and relevance issues. Excludes creation of privilege log (A124). |
| A122 | Quality Assurance and Control | Quality Assurance and Control activities associated with eDiscovery |
| A123 | Search Creation and Execution | For discovery and eDiscovery, creation and execution of electronic document searches irrespective of source of document collection. Excludes legal research (A102). |
| A124 | Privilege Review Culling and Log Creation | For discovery and eDiscovery, culling and review associated with the creation of a Privilege Log. |
| A125 | Document Production Creation and Preparation | For discovery and eDiscovery, the creation, export or delivery of a document production set including: creation of production export, metadata redaction, creation of delivery media and image branding. Excludes cost of printed set (X101 or X102). |
| A126 | Evidence/Exhibit Creation and Preparation | For discovery and eDiscovery, the creation, export or delivery of trial evidence or exhibits including: creation of video clips and other demonstrative evidence from the collection. |
| A127 | Project Management | Discovery or eDiscovery project management services, including budgeting and case assessment of the project and quality assurance and control. Excludes legal project management of a matter. |
| A128 | Collection Closing Activities | Closing activities related to a Discovery or eDiscovery collection. |
| A111 | Other |
Search every code set
Not sure which set a line belongs to? The UTBMS code lookup searches all 625 codes and the LEDES 1998B and 98BI fields at once. Type a code or describe the work in plain English.
- UTBMS Litigation Task Codes (L1xx-L5xx)
- UTBMS eDiscovery Codes (L6xx)
- UTBMS Bankruptcy Task Codes (B1xx-B4xx)
- UTBMS Counseling Task Codes (C1xx-C4xx)
- UTBMS Project (Transactional) Task Codes (P1xx-P8xx)
- UTBMS Activity Codes (ABA 1997) (A101-A111)
- UTBMS Expense Codes (ABA 1997) (E101-E124)
- UTBMS Expense Codes (LOC 2013 X-Codes) (X101-X999)
- UTBMS Patent Task Codes (PA1xx-PA9xx)
- UTBMS Trademark Task Codes (TR1xx-TR9xx)
- UTBMS IP Expense Codes (E125-E131)
- UTBMS Patent Prosecution Codes (110000-110901)
- UTBMS M&A Task Codes (MA00-MK00)
- UTBMS Governance, Risk & Compliance Codes (G1xx-G8xx)
- UTBMS Timekeeper Classification Codes (5-6 letter codes)
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Code text belongs to the LEDES Oversight Committee, reproduced here with a link to the source.