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Cross-verticalGeneral Productivity

Automate Toggl with Caddi

Built for professional services teams.

Toggl captures where the hours go. Caddi turns those entries into billable invoices, posts them to the right billing and accounting systems, and keeps the time data in sync everywhere it needs to live.

Supported actions8
  • New time entryTriggers when a time entry is logged in Toggl.
  • Timer stoppedTriggers when a running timer is stopped and the entry is finalized.
  • Project updatedTriggers when a project's status, client, or budget changes.
  • Create time entryLog a time entry against a project, client, and tag.
  • Start timerStart a running timer for a workspace user.
  • Stop timerStop the active timer and save the entry.
  • Create projectSpin up a new Toggl project with client, budget, and team.
  • Generate reportPull a summary or detailed time report for a date range.

Need something that isn't listed? Teach Caddi the step the way you'd teach a new hire and it gets built.

How it works

Automate Toggl by teaching Caddi like a new hire.

Walk Caddi through the Toggl work the way you'd train someone on their first day. It learns the job, builds a verified automation, and runs it for you every time. No code, no IT ticket, no brittle wiring.

  1. 1

    Teach it the job

    Walk Caddi through the Toggl task the way you'd onboard a new hire.

  2. 2

    Caddi builds it

    It writes verified code, tests it, and connects the rest of your stack.

  3. 3

    It runs for you

    The automation runs on demand, every time, with no model in the loop.

The details

What Caddi does with Toggl

Why teams automate Toggl

Tracked time only pays off when it flows into billing cleanly. Most Toggl friction sits in the handoffs around it: exporting hours, matching entries to the right client or matter, building invoices, and chasing approvals. Caddi runs those motions deterministically so nobody rekeys time by hand.

Loops Caddi runs against Toggl

  • Toggl-to-invoice

    Recommended pattern
    1. Toggl
    2. Quickbooks
    3. Xero

    Caddi pulls billable hours from Toggl each cycle, applies the team's rate and write-off rules, and creates the invoice in QuickBooks or Xero with the supporting time detail attached.

  • Matter-level time rollup

    Recommended pattern
    1. Toggl
    2. Clio
    3. Microsoft Excel

    Caddi rolls up Toggl hours by client and matter, maps them to the right task codes, and writes draft time entries into Clio for billing review.

  • Time review approval flow

    Recommended pattern
    1. Toggl
    2. Slack
    3. Microsoft Outlook

    Caddi posts each manager's review queue to Slack or email, captures approvals, and locks the approved entries in Toggl before they hit a bill.

Where professional services teams use it

  • Inbound triage

    Watch Toggl for new items, classify them, and route the right data to the right downstream system — CRM, matter system, or storage.

  • Cross-tool data sync

    Keep Toggl in lockstep with your CRM, billing, or document system so the same record never has to be updated twice.

  • Document workflows

    Generate, send, and archive documents end-to-end using Toggl alongside e-signature, cloud storage, and your system of record.

  • Notifications & approvals

    Send the right person the right Toggl update — by email, Slack, or Teams — and capture approvals back into the originating record.

Questions about automating Toggl

Does Caddi have a real Toggl integration?

Yes. Caddi runs verified code against Toggl's official APIs (and uses a secure, audited browser session when an API isn't available). Every automation Caddi builds for Toggl is reviewed before it runs in production.

Do I need engineering help to automate Toggl with Caddi?

No. You demonstrate the workflow — clicking through Toggl the way you normally would — and Caddi turns it into a verified, repeatable automation. No code, no IT ticket, no Zapier-style wiring.

Is my Toggl data safe?

Caddi is SOC 2 attested. Our AI watches and builds the automation; once generated, it executes as deterministic code against Toggl, the same steps on every run, and any model step inside a run is scoped, logged, and reviewable.

Can Caddi connect Toggl to the rest of my stack?

That's the point. Most Caddi automations span 3-6 tools — for example, pulling data out of an email, updating Toggl, filing a document in cloud storage, and posting a confirmation in Slack or Teams. Every tool on the integrations page is fair game.

Often automated alongside Toggl

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See it on your stack

Ready to automate Toggl?

Drop your work email and we'll show you Caddi running end-to-end against Toggl and the rest of your stack.