Comparison

Caddi vs. KYP.ai: Measuring Work vs. Taking It Off the Desk

KYP.ai is desktop productivity intelligence: agents measure how people spend their time, then automating the work is someone else's project. Caddi is end-to-end AI process automation: it discovers the work in the tools you already use, the person who does it builds the automation, and every run is governed.

The Caddi Team•September 23, 2026

What is KYP.ai?

KYP.ai is a productivity intelligence platform. Desktop agents capture how people spend their working time, and it analyzes processes and capacity for enterprise transformation programs.

Best for workforce productivity measurement programs and capacity planning across large teams.

How Caddi's approach is different

Caddi is the end-to-end process automation solution. It doesn't stop at discovering your processes: it also builds the automation that replaces them and governs every run.

Cheaper. Free to start. No six-figure contract, no data-volume pricing.
Faster. Findings in 15 to 30 minutes. No event logs, desktop agents or consultants.
Agentic first. The AI forms hypotheses about how your work runs and validates each one against your data.
Build it right away. The person who does the work builds the automation. No IT project.
Governed. Every run and decision is logged and reviewable. No black box.

KYP.ai calls its category productivity intelligence: desktop agents capture activity so leaders can see capacity, productivity and process friction. Measuring work is a different job from removing it. When the analysis says a team loses hours to a repeated task, the fix is a separate project on another platform. Caddi does both in one product: Discover finds the repeated work in the tools you already connect, Automate lets the ops person who does it build the automation, and Govern shows every run and decision. See also our process intelligence guide.

Commercial facts: KYP.ai and Caddi
Fact	KYP.ai	Caddi
Pricing model	Enterprise subscription, quoted.	Plan-based: a monthly pool of credits and a number of active loops. Unlimited users on Team and above.
Published entry price	Not published.	Individual $0. Team $250 per user per month. Business $6,500 per month. Enterprise custom.
Free tier or trial	No free plan.	Individual plan, free for one user with no time limit (200 credits and 10 loops per month).
Sign up without a sales call	No, sales-led.	Yes, Individual and Team sign up online.
Who builds and maintains it	Desktop agents capture activity for productivity and process analysis. Building the automation is a separate project on another platform.	You teach the workflow once by screen-share; Caddi builds it as verified code and maintains it.

Facts checked September 23, 2026. Where a vendor does not publish pricing the row says so, and any figure given is a third-party report.

Sources

Finding the work is step one

Productivity data answers questions like how many people a function needs or which team is overloaded. Those are real questions. But the path from "this team spends 30 percent of its week on data entry" to that data entry no longer happening runs through someone building an automation, and a measurement tool leaves that to IT, an RPA team or a partner.

DiscoverFind the work worth automatingAutomateTurn the finding into a running automationGovernSee and review every run and decision

KYP.aiDesktop agents capture activity for productivity and process analysisBuilding the automation is a separate project on another platform, run by IT or a partnerKeeps measuring team productivity, but not the automations someone else builds

CaddiReads the tools you already use, read only, and ranks the repeated work with its evidenceThe ops person doing the work builds it. No IT project, no RPA developerEvery run and every decision is logged and reviewable. No black box

KYP.ai measures the work and keeps measuring it. Caddi finds it, builds it in Automate and governs every run.

Measuring people vs. reading systems

Productivity intelligence starts from the person: an agent on the desktop sees which applications they use and for how long. That is the right lens for capacity planning, and it is also why these rollouts involve employee communication, privacy review and, in many jurisdictions, works councils.

Caddi starts from the work. Discover reads the systems the work passes through (Outlook or Gmail, iManage, NetDocuments, Clio, Salesforce, Wealthbox, Box, DocuSign and more) under the access the user already has, read only, always. It looks for repeated processes, checks each hypothesis against the real data, and shows only what the data supports. Findings are about tasks worth automating, not about how productive a given person is. No desktop agents, and a first scan usually takes 15 to 30 minutes.

High confidence

Morning Inbox Triage and Matter Filing

Read each new message in Outlook, open any Docusign envelope, match it to the matter in Clio and file the executed copy to NetDocuments.

152hrs / yr5×/week · ~35 min each

Microsoft Outlook

Docusign

Clio

NetDocuments

What Caddi saw

1,204messages read in Outlook in the last 30 days
418Docusign envelopes opened from those messages
412matters matched in Clio and filed to NetDocuments
6exceptions raised for review in Teams

Why it’s worth automating

Every message already names the client and the matter. The four steps are the same each time, and the tools never talk to each other, so you carry the details between them by hand.

Reads the tools you already use, read only. No event logs, no desktop agents.

Microsoft Outlook
Gmail
Clio
NetDocuments
iManage
Salesforce
Wealthbox
Redtail
Box
Docusign
QuickBooks
HubSpot
150+ tools

Each Discover finding shows what Caddi saw and why it is worth automating, with the estimate (how often x how long, over the window it observed). It ranks work, it does not score people.

From analysis to running automation

Found, built and governed in one place

1
Connect the tools, read onlyNo agents on any desktop. Discover reads the systems the work already runs through.
2
Ranked findings with evidenceRepeated work ranked by hours, each finding opening to what Caddi saw.
3
The ops person builds itBuild next from a finding, or teach Caddi once on a screen-share. Verified code over APIs, no IT project.
4
Every run on the recordGovern gives firm-wide visibility into work done by AI and by people. Every decision reviewable.

Tap a tab to compare the productivity intelligence cycle with Caddi's Discover, Automate, Govern loop.

Caddi vs. KYP.ai at a glance

	KYP.ai	Caddi
How it finds work	Desktop agents capture activity across applications	Reads activity in connected tools, read only
Setup	Agent rollout plus privacy and employee review	Sign in to your tools; nothing on desktops
Who runs it	Transformation, HR analytics or operations leadership	The ops lead or the person doing the work
What happens after the insight	Opportunities go to a separate build project	Build next, in the same product
Who builds the automation	IT, an RPA team or a partner	The ops person, by teaching Caddi once
Governance of automations	Outside the product	Govern: every run and decision logged and reviewable
Pricing model	Enterprise subscription, quoted	Published: free, then $250/user/mo for Team
Time to first finding	After a baseline capture period	Usually 15 to 30 minutes
Free plan	No	Yes, Individual includes Discover and Automate

How they score where it counts

KYP.ai is built to measure a workforce, and Caddi is not. If you need headcount and capacity numbers, it is the better tool. If you need the repeated work to stop landing on people's desks, Caddi is.

CaddiKYP.ai

Directional scoring (out of 5). KYP.ai leads on measuring the workforce; Caddi leads on turning findings into governed automations.

When KYP.ai is the right call

KYP.ai fits when the question on the table is about people and capacity: a workforce productivity measurement program, capacity planning for a large operations function, or a transformation office that needs a measured before-and-after across many teams. In those programs the output is the analysis, and automation is one of several levers you might pull afterward.

When Caddi is the right call

Caddi fits when you already know the team is stretched and the question is what to take off their plate. It finds the repeated work from the systems it runs through, lets the ops person who does it build the automation without an IT project, and keeps every run and decision reviewable. Law firms, RIAs, accounting firms and insurance back offices are the usual fit.

Which fits your situation?

Best fit

KYP.ai

Measuring time and activity across a workforce is KYP.ai's core use case. Caddi does not score people.

Productivity intelligence is a measurement program; Caddi is a way to change the measurement. If you already know where the time goes, run Discover and build the first automation before a desktop rollout would have finished its pilot.

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Start with your own work

Try Caddi Discover free, see pricing, or book a demo. Comparing capture tools? See Caddi vs. Skan.ai and Caddi vs. Mimica, or read the task mining and process mining guides.

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Do more with less

Discover, Automate, Govern

Go from what is taking the time to an automation that is running, and see every run. Free to start.

Frequently asked questions

What are the best KYP.ai alternatives?

For desktop-agent capture and productivity analysis, Skan.ai and Mimica are the nearest alternatives. For event-log process mining, Celonis and IBM Process Mining. If what you actually want is fewer hours spent on repeated work, Caddi is the alternative that goes past analysis: Discover finds the repeated work in the tools you already use, Automate lets the ops person who does it build the automation, and Govern logs every run and decision.

What is productivity intelligence?

Productivity intelligence is the category KYP.ai describes itself with: software, usually a desktop agent, that captures how employees spend their working time across applications, then analyzes it for capacity, productivity and process improvement. It measures work. It does not build the automations that would change it.

Does KYP.ai build automations?

KYP.ai is an analysis product. Building the automations it points to is a separate project on another platform, usually run by IT, an RPA team or a transformation partner. Caddi builds them itself: the ops person who does the work teaches Caddi the workflow once, and Caddi builds it as verified code over APIs across 150+ tools, with every run logged in Govern.

How much does KYP.ai cost?

KYP.ai does not publish pricing; it is an enterprise subscription quoted through sales, with no free plan. Caddi publishes its pricing: Individual is free and includes Discover and Automate, Team is $250 per user per month and adds Govern, Business is $6,500 per month, and Enterprise is custom.

KYP.ai vs. Caddi: which should I choose?

Choose KYP.ai if you are running a workforce productivity measurement program or need capacity planning data across a large organization. Choose Caddi if the goal is to find the repeated work in your tools and turn it into running, governed automations without a desktop rollout or an IT project.